This site is part of the Informa Connect Division of Informa PLC

This site is operated by a business or businesses owned by Informa PLC and all copyright resides with them. Informa PLC's registered office is 5 Howick Place, London SW1P 1WG. Registered in England and Wales. Number 3099067.

IDS Contract Exhibitor Kit
January 19-20, 2023
IDS Toronto Contract Exhibitor Kit
  • Info.
    • Info.
    • Contact Us.
  • Regulations.
  • Move-in/Out.
  • Badges/Tickets.
  • Forms.
  • Marketing.
  • Checklist/Tips.
    • Checklist.
    • Tips.
  • Safety.
    • Safety.
    • COVID-19.
  • Safety.
  • COVID-19.


COVID-19 Protocols.

Current as of October 7, 2022. These guidelines will be updated as needed in accordance with government requirements.

Since the start of the pandemic, IDS Toronto has been closely following the advice of public health authorities. At the time of writing, there are no COVID restrictions at this year’s event. IDS Toronto will operate at 100% capacity. There is no proof of vaccination requirements. Exhibitors, visitors, and staff members are welcome to wear masks but are not required to do so.Please note all health and safety restrictions and requirements are subject to change at any time in accordance with government guidelines and legal allowances. For the latest information, please check back on this page.


  • If you have symptoms of COVID-19 or were exposed to the virus, follow these steps to take care of yourself and protect others.
      • You must isolate if you have symptoms of COVID-19 or have tested positive for the virus
        • If you have ONE or more of the following symptoms (that is new or worsening):
          • Fever (temperature of 37.8 C / 100.0 F or greater) and/or chills
          • Cough (new or worsening)
          • Shortness of breath
          • Decrease or loss of taste or smell
          • or if you have TWO or more of the following symptoms (that is new or worsening):
            • Runny nose/nasal conges
            • Headache
            • Extreme fatigue
            • Sore throat
            • Muscle aches/joint pain
            • Gastrointestinal symptoms (i.e. vomiting or diarrhea)
        • If you have COVID-19 symptoms, take the Ontario Ministry of Health’s COVID-19 Self-Assessment for recommendations on what to do next.
        • If you feel sick but your symptoms are not on the list above, stay home until you feel better for at least 24 hours (or 48 hours if the symptoms affect the digestive system).
      • You do not need to isolate, but must still monitor for symptoms and take all necessary precautions such as wearing a well-fitted mask for 10 days if someone you live with, or are a close contact of, has tested positive or likely has COVID-19 based on their symptoms.
      • To find out if you are eligible for publicly funded COVID-19 testing, visit the provincial website.
      • If you have at least one of the symptoms listed above but aren’t eligible for publicly funded testing, you must get tested via one of the following options (you are responsible for all associated costs) and notify Show Management of the result. To be permitted to return to the Show, the submission of a negative test result and completion of self-isolation as described below is required:
        • One negative PCR test administered at a clinic. With a negative PCR test, you can end self-isolation when your symptoms have been improving for 24 hours (48 hours for nausea, diarrhea, or stomach pain). A clinic in the Toronto area: MEDIONERx
        • Two negative Rapid Antigen Tests (RAT) taken 24-48 hours apart via Telehealth over a webcam. If you have two negative tests you can end self-isolation when you have no fever, and your symptoms are improving for 24 hours (or 48 hours if experiencing gastrointestinal symptoms). Some Telehealth/Virtual rapid test providers: MEDIONERx, Rapid Test & Trace, Switch Health
      • If one of the tests mentioned above results in a positive test, you must arrange for a third party (“Representative”) to come and sanitize your booth; provided, that, no Representative will be permitted to enter the Show until such Representative has signed terms and conditions provided by us to such Representative regarding such Representative’s access to the Show. If the Representative can operate the booth on your behalf, the Representative will do so. If not, the Representative will pack and close up the booth permanently. You will be responsible for all acts and omissions of the Representative in connection with the Show, and we will have no liability to you whatsoever in connection with your Representative.
      • If you have symptoms of COVID-19 or have tested positive, tell your close contacts that they have been exposed. A close contact is anyone you were less than two metres away from for at least 15 minutes, or multiple shorter lengths of time, without personal protective equipment in the 48 hours before your symptoms began or your positive test result, whichever came first. Informing your contact will help stop the spread of the virus.
      • Give them the link to Ontario's COVID-19 Self-Assessment, so they can protect themselves and their contacts.
      • Your close contacts should follow the advice for being exposed to someone who has tested positive for COVID-19.


  • Exhibitors must notify IDS Show Management as soon as they become aware of an employee who tests positive for COVID-19 while at IDS Toronto.


  • In line with the latest provincial guidance, mask-wearing will not be required but recommended. We encourage everyone to take precautions based on their individual risk assessment and comfort level.


  • Hands should be washed often and touching the face with unwashed hands should be avoided.
  • Coughs and sneezes should be covered or directed into an elbow.
  • Bring hand sanitizer (70-90% alcohol concentration) to have available within your booth for your staff and customers to use. Set up a separate bottle for staff. Keep hand sanitizer at each “station” within your booth – POS terminal, display case, etc. - so that it is accessible to staff after any type of interaction.
  • Practice proper hand hygiene (PDF) and respiratory etiquette (PDF).


  • Ensure you clean and disinfect high-touch areas within your booth as frequently as is necessary to maintain a sanitary condition. This applies to POS terminals, computers, and other devices or surfaces. Follow standard procedures for cleaning and disinfection (PDF).
  • Consider the location of disinfectant wipes and sanitizers. The closer your wipes are to your point-of-sale equipment, for example, the more likely you are to disinfect it after every use. Create simple and convenient systems to help you stay on top of disinfecting.
  • Prepare a plan/schedule that includes what areas require enhanced cleaning, what products will be used to clean and disinfect, and how often cleaning and disinfecting is required. Your plan should also indicate who on your team is responsible for the cleaning.


  • All Opening Night Party and Weekend Public Day tickets will be provided electronically. Customers will be encouraged to pre-purchase tickets at prior to attending the event.
  • Upon entry, customers can either present their tickets on their mobile device or print out their digital ticket and present it at the door for scanning.
  • Exhibitors will have access to a digital portal to assign digital e-tickets to their guests. No printed tickets will be issued and no Will Call service will be available onsite.
  • Professional trade attendees can register online and will receive their Trade Days badge electronically which they can print at home and present at the door for entry.


Exhibitors and contractors must stay up to date on legal requirements as the situation evolves and must follow all relevant requirements set out in: