IDS Contract Exhibitor Kit.
To maximize the benefits of participating at IDS23, we suggest you become familiar with all of the information relating to the show. Here is a checklist that highlights key items to consider when finalizing your plans.
☑ Review the contents of the Exhibitor Kit.
☑ Return your signed Exhibitor Contract to the IDS office.
☑ Edit your entry in the exhibitor directory.
☑ Submit the MANDATORY Health & Safety Declaration Form by December 23, 2022.
☑ Submit the MANDATORY Form 016-1000E by January 6, 2023.
☑ Ensure all staff and contractors wear CSA-approved hard hats, steel-toed shoes and high-visibility vests during move-in and move-out. Access to show floor without these items is prohibited. No exceptions.
☑ Order additional lighting, electricity, suspended structures services, etc. (if required) from SHOWTECH before the earlybird deadline of December 22, 2022. Please note orders placed onsite, during move-in will be charged 10% additional to the regular price.
☑ Make arrangements for $5,000,000.00 commercial general liability insurance. Send a copy of the insurance certificate to Abby.Calusin@informa.com.
☑ Place order with MTCC for parking passes, booth cleaning and/or internet service before the earlybird deadline of January 4, 2023.
☑ Place order with Stronco for carpet, material handling, furniture etc. if necessary before the earlybird deadline of December 27, 2022 using show code 515445033.
☑ Review the Colour-Coded Move-in Floor Plan to determine your assigned move-in day and time.
☑ Order additional tickets for the weekend HERE.
☑ Learn how to maximize your IDS participation by reviewing these exciting marketing opportunities.
☑ Review and comply with the Booth Display Regulations.
☑ Submit your final/updated booth renderings to Christine Heyman at Christine.Heyman@informa.com.
☑ Register your exhibitor staff badges.
☑ Register your clients or staff for professional Trade Days, using your allotted complimentary registrations.
☑ Submit the MANDATORY Fire Safety Reply Form to the Metro Toronto Convention Centre.
☑ Order Lead Retrieval Scanners from Microspec.
☑ Submit the Notice of Intent to Use Exhibitor Appointed Contractor (EAC) by December 23, 2022 if you plan to use an independent contractor to install or dismantle your exhibit.
☑ Submit Safety Data Sheets (SDS) for any hazardous materials/products to be used at the show to Melissa Lauzon at Melissa.Lauzon@informa.com by January 6, 2023.
☑ Book Voyage Control time slot for each vehicle (for Move-In and Move-Out). You will receive a dedicated email with booking code closer to the show.