It is the exhibitor’s responsibility to comply with the Fire Regulations and requirements of the City of Toronto Fire Department. In addition, all exhibitors must review the Fire Safety Regulations outlined by the MTCC and then complete the Fire Safety Reply and return to the MTCC by the deadline.

To complete the MANDATORY Fire Safety Reply Form with Fire Safety Regulations, please refer to the Health & Safety section on the Service Order Forms Page. Deadline for submission is December 20, 2024.

The Ontario Building Code prohibits the use of flammable materials in booth construction and décor. Styrofoam and foam core, in any form, is forbidden. Fire regulations require that all decorating materials (i.e. fabric and carpeting, etc.) be fireproofed or made of fire retardant material. This does not apply to displaying your own product. Flameproofing usually lasts from 6 months to 1 year. All fireproofing must take place off-site prior to move-in. Once your display has been flameproofed please make sure you bring the documentation on-site to show to the fire prevention inspector. This will avoid having to fire-test the exhibit on site. The documentation should indicate by whom and when the fireproofing was done, the exact materials flameproofed and the flameproofing compound used and the approximate period of effectiveness. The fire prevention inspector will remove equipment and materials considered hazardous at the exhibitor’s expense. Service for flameproofing can be arranged with the official fire proofer Green Dolphin.

The exhibitor must purchase and keep in effect during the period when its property is in the exhibition hall and in transit to and from the Metro Toronto Convention Centre (the Building), insurance against loss, damage, or destruction to such property, however caused, for the full value of such property, and to cause the insurer to waiver subrogation against the Show Management. Exhibitor is responsible for insurance coverage related to participation in the Show. Each Exhibitor and each of Exhibitor’s appointed contractors is required to carry $5,000,000 commercial general liability for bodily injury and/or property damage in any one occurrence, such coverage shall specifically

(i) provide that Informa Canada Inc. and the Metropolitan Toronto Convention Centre Corporation, are listed as additional insureds on the policy,

(ii) include a cross liability clause, and

(iii) provide that such policy shall not be cancelled or materially altered prior to termination of this Exhibitor Agreement.

Exhibitor acknowledges and agrees that its participation in the Event is solely at its own risk, and it is required to carry insurance to cover the risks associated with its participation therewith including loss, damage or destruction to its property, however caused, from the period its property is in the Building and in transit to and from the Building. Such insurance shall contain a waiver of subrogation against Informa, its affiliates and their respective parents, subsidiaries, lenders and affiliates. Exhibitor agrees to look solely to such insurance to compensate for any loss.

The insurance must be issued by an insurance company licensed to transact business in North America. This coverage can often be arranged through the exhibitor’s own insurance broker for a nominal fee.

Exhibitors who do not have insurance may purchase temporary coverage for the duration of the show from Exhibitor Insurance using the form below.

Exhibitors who do not have insurance may purchase temporary coverage for the duration of the show from Exhibitor Insurance through the link below.

For exhibitors who have an existing policy that meets all of the requirements mentioned above, please upload copy of your COI for review through the link provided below . Deadline for submission is January 10, 2025.

IDS will take all reasonable security precautions to safeguard the premises. A security firm has been hired to provide 24-hour service to the exhibit halls. While we provide security, you must be vigilant and aware of your possessions. Exercise the following precautions to safeguard your booth during the Show:

• Try to be on site when your product is being delivered to your booth.
• Conduct a physical inventory after your product has been delivered, noting any missing or damaged items.
• Do not leave your bill of lading unattended in your booth.
• When setting up your booth, place your products where you can keep an eye on them.
• After setting up your booth, conduct a visual inventory of your product and the way in which it is displayed (your camera phone is helpful for this.) Inventory all valuable items in your booth by recording serial numbers and descriptions.
• Store any excess product or give-aways in a locked cabinet.
• Don’t leave purses or briefcases on tables near the entrance of the booth or in an unattended blind spot. They should also not be left behind drapes or underneath tables since this is the first place that is targeted.
• Try to greet anyone that comes into your booth – this lets them know that you are aware of their presence and will discourage any attempts to steal.
• If your booth contains many valuables whichare difficult to secure or time-consuming to setup or teardown on a daily basis, you may want to consider hiring your own overnight security guard. The expense will be justified should you lose one item.
• When you leave at the end of each day either take your laptops, tablets or other electronic equipment with you, or store them in a locked cabinet.
• Never leave cash or credit card receipts in your booth overnight.
• At the closing of the Show, don’t leave your booth immediately; remain there until the floor clears. This is one of the premium times during which theft occurs.
• Stay with your product on closing day until it has been securely packed and picked up for shipment. If you’re returning the following day to pack up your booth then it’s advisable to remove small cartons and open cases of products immediately after 6:00 PM on closing day to minimize the possibility of loss or damage to such items.
• Obtain proper insurance coverage for your booth display and products, including transit to and from the Show site. (Show Management is not responsible for any injury, damage or theft occurring on the way to or from the Show or while on site.) Exhibitors are urged to obtain a rider to existing insurance policies to protect booth/product from the time it leaves their warehouse to the time it returns by contacting their insurance agent. Alternatively, insurance for the Show can be purchased through the Exhibitor Insurance link listed above.

If you have any security concerns before the show, please contact Melissa Lauzon at Melissa.Lauzon@informa.com.

Exhibitors and their contractors must comply with the legislation contained in the Occupational Health & Safety Act (the green book) and its applicable regulations. The Ministry of Labour has deemed the show floor a construction site during move-in and move-out. As a result, there are three areas we will require your compliance on:

1. Personal Protective Equipment:

Anyone working or visiting the show floor during move-in and move-out regardless of their booth size or location on the show floor MUST wear the following:

• CSA approved hard hat (bicycle helmets are not allowed)
• CSA approved steel-toed safety shoes (look for the green triangular patch), toe caps are not allowed.
• High visibility vest

This requirement is mandatory, and you will not be permitted to enter halls D or E without your hard hat, safety shoes and vest. This requirement will be strictly enforced until such time all of the construction activity throughout the exhibit hall has been completed. All other construction activity requiring the use of personal protective equipment such as safety glasses, gloves, fall protection, etc., will also be enforced.

Safety equipment can be found at the following locations (call ahead to be sure stock is available!):

• Marks Work Wearhouse
• Canadian Tire
• Mr. Safety Shoes

2. Ministry of Labour Form 016-1000E

All exhibitors are required to submit to us the completed Form 016-1000E (“Registration of Constructors and Employers Engaged in Construction”). The form is to be completed by the employer who is constructing or building the booth. If the exhibitor is using their own staff to build the booth then they would complete the form with their own company information. If the exhibitor has hired a third-party contractor, then the contractor must complete the form.

To complete the MANDATORY Form 016-1000E, please refer to the Health & Safety section on the Service Order Forms Page. Deadline of submission is January 5, 2024.

3. Health & Safety Declaration Form

All exhibitors are required to submit the Health & Safety Declaration Form by the appropriate deadline.

To complete the MANDATORY Health & Safety Declaration Form, please refer to the Health & Safety section on the Service Order Forms Page. Deadline of submission is January 5, 2024.

Exhibitor planning to bring hazardous materials or products onsite (including during install/dismantle or in-booth demonstrations) must provide copies of each SDS (Safety Data Sheets) to Show Management. Please email your SDS to Melissa Lauzon at Melissa.Lauzon@informa.com by January 3, 2025.

Exhibitors must also have copies in their booth for reference.