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IDS Toronto Exhibitor Kit
January 19-22, 2023
IDS Toronto Main Floor Exhibitor Kit
  • Info.
    • Info.
    • Contact Us.
  • Regulations.
  • Move-In/Out.
  • Badges/Tickets.
  • Forms.
  • Marketing.
  • Checklist./Tips.
    • Checklist.
    • Tips.
  • Safety.
    • Safety.
    • COVID-19.
  • Checklist.
  • Tips.

Pre-Show Checklist.

To maximize the benefits of participating at IDS23, we suggest you become familiar with all of the information relating to the show. Here is a checklist that highlights key items to consider when finalizing your plans.

Review the contents of the Exhibitor Kit.

Return your signed Exhibitor Contract to the IDS office.

Edit your entry in the exhibitor directory.

Submit the MANDATORY Health & Safety Declaration Form by Friday, December 23, 2022.

Submit the MANDATORY Form 016-1000E by the deadline of January 6, 2023.

Ensure all staff and contractors wear CSA-approved hard hats, steel-toed shoes and high-visibility vests during move-in and move-out. Access to show floor without these items is prohibited. No exceptions.

Order lighting, electricity, suspended structures services, etc. (if required) from SHOWTECH before the Earlybird deadline of December 22, 2022.

Make arrangements for $5,000,000.00 commercial general liability insurance. Send a copy of the insurance certificate to

Place order with MTCC for parking passes, booth cleaning and/or internet service before the earlybird deadline of January 4, 2023.

Place order with Stronco for carpet, material handling, furniture etc. if necessary before the earlybird deadline of December 27, 2022 using show code 515445033.

Review the Colour-Coded Move-in Floor Plan to determine your assigned move-in day and time.

Order additional tickets for the weekend HERE.

Learn how to maximize your IDS participation by reviewing these exciting marketing opportunities.

Review and comply with the Booth Display Regulations.

Submit your final/updated booth renderings to Catia Varricchio at

Hire the exclusive suppliers and official suppliers of IDS23. Be aware of unauthorized suppliers.

Register your exhibitor staff badges.

Register your clients or staff for professional Trade Day, using your allotted complimentary registrations.

Submit the MANDATORY Fire Safety Reply Form to the Metro Toronto Convention Centre by December 15, 2022.

Order Lead Retrieval Scanners from Microspec before the earlybird deadline: January 6, 2023.

Submit the Notice of Intent to Use Exhibitor Appointed Contractor (EAC) by Friday, December 23, 2022 if you plan to use an independent contractor to install or dismantle your exhibit.

Submit Safety Data Sheets (SDS) for any hazardous materials/products to be used at the show to Melissa Lauzon at by January 6, 2023.

Book Voyage Control time slot for each vehicle for Move-In and Move-Out. You will receive a dedicated email with booking code closer to the show.