IDS Toronto Exhibitor Kit

January 18 - 21, 2024

IDS Toronto Main Floor Exhibitor Kit

Pre-Show Checklist

To maximize the benefits of participating at IDS24, we suggest you become familiar with all of the information relating to the show. Here is a checklist that highlights key items to consider when finalizing your plans.

☑ Review the contents of the Exhibitor Kit.

☑ Review the Colour-Coded Move-in Floor Plan to determine your assigned move-in day and time.

☑ Book Voyage Control time slot for each vehicle for Move-In and Move-Out. You will receive a dedicated email with booking code closer to the show.

☑ Review and comply with the Booth Display Regulations.

☑ Submit your final/updated booth renderings to Catia Varricchio at [MANDATORY, DUE NOW]

☑ Edit your entry in the exhibitor directory.

☑ Order lighting, electricity, suspended structures services, etc. (if required) from SHOWTECH before the Earlybird deadline of December 28, 2023.

☑ Make arrangements for $5,000,000.00 commercial general liability insurance or send a copy of the insurance certificate to by December 5, 2023.

☑ Hire the exclusive suppliers and official suppliers of IDS24. Be aware of unauthorized suppliers.

☑ Place order with MTCC for parking passes, booth cleaning and/or internet service before the earlybird deadline of  December 2, 2023.

☑ Place order with Stronco for carpet, material handling, furniture etc. if necessary before the earlybird deadline of December 24, 2023.

☑ Ensure all staff and contractors wear CSA-approved hard hats, steel-toed shoes and high-visibility vests during move-in and move-out. Access to show floor without these items is prohibited. No exceptions.

☑ Learn how to maximize your IDS24 participation by reviewing these exciting marketing opportunities.

☑ Register your exhibitor staff badges. Learn more about badges HERE.

☑ Register your clients or staff for professional Trade Day, using your allotted complimentary registrations. Learn more about complimentary tickets HERE (link coming soon).

☑ Order Lead Retrieval Scanners from MicroSpec before the earlybird deadline (coming soon).

☑ Order additional tickets for the weekend HERE(coming soon).

☑ Submit the MANDATORY Health & Safety Declaration Form by January 5, 2024.

☑ Submit the MANDATORY Form 016-1000E by the deadline of January 5, 2024.

☑ Submit the MANDATORY Fire Safety Reply Form to the Metro Toronto Convention Centre by December 15, 2023

☑ Submit the Notice of Intent to Use Exhibitor Appointed Contractor (EAC) by January 5, 2024, if you plan to use an independent contractor to install or dismantle your exhibit.

☑ Submit Safety Data Sheets (SDS) for any hazardous materials/products to be used at the show to Melissa Lauzon at by January 5, 2024.