September 25 - 28, 2025
IDS Vancouver Exhibitor Kit
IDS Vancouver Exhibitor Kit
Save as Much as 25% on Your Show Services by Booking Before the Early bird Deadlines Below
To make your preparation for IDS Vancouver as effective and trouble-free as possible, please use the links below to arrange all mandatory and optional services/rentals you may require.
Service Order Forms
⤓ PDF Download 🔗External Link ❗Mandatory Forms ⭐ Exclusive Service
Vancouver Convention Centre
⭐Electrical, ⭐Cleaning, ⭐Water/Plumbing, ⭐Suspended Installations, ⭐Lighting(see Rigging section of the link below), ⭐Catering, Phone/Internet, Audio Visual, etc.
Early Bird Deadline: August 31, 2025
*Please note, prices will increase after this date.
Catering Deadline: September 14, 2025
If you wish to serve liquor to clients in your booth you can make arrangements with the VCC by contacting Roya Roohi at RRoohi@vancouverconventioncentre.com.
Health & Safety Forms
Deadline Date: August 29, 2025
MANDATORY:
🔗❗Exhibitor Health & Safety Declaration
If Necessary:
For exhibitors who will spend $100,000 or more on labour and materials:
🔗Notice of Project Form
For exhibitor who plans to use an independent contractor(s) other than the IDS Vancouver Official Suppliers, EAC’s cannot perform the work of Exclusive Suppliers:
🔗Exhibitor-Appointed Contractor Form
Exhibitor Insurance
Commercial General Liability and Property Insurance
Deadline Date: August 29, 2025
Exhibitors must have adequate liability insurance to protect the attending public, the show organizer and yourself. Click the link below to submit a copy of your Insurance for review or purchase through Exhibitor Insurance.com.
Astley Gilbert Limited
Signage, Printed Marketing Materials and any other visual element
Download and complete the form below and send it to info@astleygilbert.com. Astley Gilbert is the Official Print/Signage Partner of IDS Vancouver 2025.
MicroSpec
Lead Retrieval
Early Bird Deadline: September 11, 2025
*Please note, prices will increase after this date.
Review and compare the two lead retrieval options outlined on this PDF.
Place your order by logging in to your exhibitor badge portal and clicking on the Lead Retrieval button.
SEQUOIA
Hardwalls
Early Bird Deadline: August 22, 2025
Please refer to the form for pricing using the link below and contact Cindy@sequoiaco.ca
Mandatory Exhibitor Booth Sustainability Survey
Mandatory Exhibitor Booth Sustainability Survey
Deadline date: July 31, 2025
Completing this survey assesses your sustainability practice at IDS Vancouver and puts you in consideration for the Sustainability Booth Award.