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Exhibitors are provided with floor space only. The booth fee does not include walls of any kind*. This means that each exhibitor is responsible for providing hard walls to create a separation from each adjoining booth. Exhibitors can either bring their own hard wall system or rent 8' high walls from Sequoia (formerly North Display) using the link below.*If you purchased a turn-key booth or a booth within Studio North, Prototype, District, or Collect, you may have walls or structure included in your booth fee. If you are an exhibitor in one of the above sections, please review your individual booth contract.Alternatively, you can inquire about custom booth designs from either Sequoia (formerly North Display) or our premium contractor Doug at Dado Designs dadodesigns@telus.net for a quote on a custom built exhibit you could use year after year.No standard booth drape is allowed and exhibitors cannot use a neighbour’s exposed walls as a backdrop. In some cases, display elements may meet the criteria for separating walls. Show Management reserves the right to mask unsightly areas at the expense of the exhibitor. If you have a common wall with another exhibitor (this includes back walls and side walls), it must be 8’ in height. You must not build your display over 8’ if you have an adjoining wall with another exhibitor. Side walls, in addition to being 8’ in height, must also extend all the way to the aisles; refer to the booth illustrations here.If you have an island booth, your height restriction is 12’. Above that height, written approval must be obtained from Show Management. In addition, exhibitors planning to go above the 12’ restriction may be required to have engineered, stamped exhibit drawings. Exhibitors who are unable to produce engineered drawings in their own offices may submit their exhibit drawings to Melissa.Lauzon@informa.com for submission to the VCC for approval before building or committing to the final drawings.To order Hardwalls, click HERE.

Any exhibitor who will spend more than $100,000 on materials and labour to construct their booth must file a “Notice of Project” with the Workers Compensation Board via WorkSafeBC before move-in. To confirm if you need to submit a NOP, please read this page. There is no cost to file the NOP, however, if you do not file there could be a fine imposed on you on-site or a WCB inspector could issue a stop work order. A copy of the Notice of Project must be posted at the booth before work commences. Please contact WorkSafeBC directly with any questions (1-888-621-7233).Some of the other mandatory requirements that apply once a Notice of Project has been filed include having the entire booth cordoned off (eg. with yellow caution tape or an appropriate barrier) and all employees and/or sub-contractors working within the area must wear CSA approved steel-toed shoes and hard hats while booth construction is taking place (ie. walls being erected or dismantled, etc.).To complete the Notice of Project Form, click HERE.

The Vancouver Convention Centre will have dedicated Mega Bags for recycling materials: one for cardboard and one for soft plastic. Please place materials directly into these bags onsite to be compacted and recycled.Any oversized quantity of material that an exhibitor would like to recycle will need to be approved by Show Management. If approved, exhibitors are responsible for carrying/dolling the material to the sorting bins on the loading dock.If any exhibitors have pallets left over, please contact the Show Office to see where these can be recycled onsite.All materials brought in by exhibitors must be removed entirely from the Vancouver Convention Centre by the end of your assigned move out time. Should any exhibitor fail to remove all property by the time stipulated, the exhibitor will be responsible for the disposal fees and labour costs involved to remove items on their behalf.

A limited selection of furniture is available from LEVY Show Service and can be ordered using the Furniture Order Form below. Please note that rented draped tables and draped platforms are not permitted. IDS supports original design. Please ensure all furniture is the original design and not a copy. To order Furniture, click HERE.

We have arranged exclusive Private Hotel deals for registered IDS exhibitors attending the Interior Design Show in Vancouver. To receive this private link, please reach out to your account manager.

Booths with ceilings of any kind require a 5 lb ABC-type fire extinguisher. Exhibitor must provide their own 5 lbs. ABC fire extinguisher that is visible and accessible always during the show. Booth staff must be trained on its use by completing this online course: canadasafetycouncil.org/product/fire-safety/. Fully enclosed structures or roofed structures larger than 10′ x 10′ may require supplemental smoke detection as required by Vancouver Fire and Rescue Services. Multi-Storey booths will require approval by the VCC. Please submit engineered drawings to Melissa.Lauzon@informa.com.Single-level booths with ceilings, two storey booths and booths with mezzanines ALL require special approval, and in most cases, a building permit. Documents for the proposed booth design must be submitted to Melissa.Lauzon@informa.com, who in turn will submit the documents to the VCC for approval. The VCC will discuss these configurations with the Vancouver Fire and Rescue Services. Please refer to the VCC’s Exhibitor Safety Fire Regulations for additional information.Any changes to complex builds must be resubmitted for approval.

My info is incorrect: Please contact jeffrey.newland@informa.com to request your changes. Please note that changes are not automatic, and will need to be updated on our CRM. IDS will be updating the list every Friday.I can’t find my listing: We update the listing once a week. If you have been just accepted into the Show, please expect up to 7 business days for changes to appear online

Let's Chat Move-In & Move-Out

High-visibility vests are MANDATORY, please ensure that your entire team brings their own vests, or be prepared to purchase them onsite at the VCC Exhibitor Service Desk.All exhibitors are reminded that workplace and worker safety is everyone’s responsibility. All participants at IDS Vancouver must comply with the legislation contained in the Occupational Health and Safety Regulation and Workers Compensation Act, which is governed by WorkSafeBC.The Occupational Health and Safety Act also requires exhibitors who will spend $100,000 or more on labour and materials must complete a “Notice of Project”. Please see the Notice of Project section below for more information.1. Personal Protective Equipment:Anyone working or visiting the show floor during move-in and move-out regardless of their booth size or location on the show floor MUST wear the following:CSA approved steel-toed safety shoes (look for the green triangular patch). High visibility vest. Safety vests are available to purchase at the Service Desk on the show floor; you are also more than welcome to bring your own safety vests.CSA approved hard hat in booths where overhead work and any work above 10 ft. is being done. (bicycle helmets are not allowed)2. Health & Safety Declaration Form Show management will be vigilantly monitoring the show floor to ensure a safe work environment; everyone must make it a priority to minimize the potential hazards and reduce the risk of injuries. Should you see a hazard or unsafe work practice on the show floor, notify show management immediately. All exhibitors are required to submit the Health & Safety Declaration Form by the appropriate deadline. We kindly ask that you advise your staff, suppliers and exhibitors of the safety practices.To complete the Mandatory Exhibitor Health & Safety Declaration, click HERE.

The exhibitor must purchase and keep in effect during the period when its property is in the exhibition hall and in transit to and from the Vancouver Convention Centre (the Building), insurance against loss, damage, or destruction to such property, however caused, for the full value of such property, and to cause the insurer to waiver subrogation against the Show Management. Exhibitor is responsible for insurance coverage related to participation in the Show. Each Exhibitor and each of Exhibitor’s appointed contractors is required to carry $5,000,000 commercial general liability for bodily injury and/or property damage in any one occurrence, such coverage shall specifically(i) provide that Informa Canada Inc. and the BC PavCo (the parent company of Vancouver Convention Centre), are listed as additional insureds on the policy,(ii) include a cross liability clause, and(iii) provide that such policy shall not be cancelled or materially altered prior to termination of this Exhibitor Agreement.Exhibitor acknowledges and agrees that its participation in the Event is solely at its own risk, and it is required to carry insurance to cover the risks associated with its participation therewith including loss, damage or destruction to its property, however caused, from the period its property is in the Building and in transit to and from the Building. Such insurance shall contain a waiver of subrogation against Informa, its affiliates and their respective parents, subsidiaries, lenders and affiliates. Exhibitor agrees to look solely to such insurance to compensate for any loss.The insurance must be issued by an insurance company licensed to transact business in North America. This coverage can often be arranged through the exhibitor’s own insurance broker for a nominal fee.Exhibitors who do not have insurance may purchase temporary coverage for the duration of the show from Exhibitor Insurance through the link below.For exhibitors who have an existing policy that meets all of the requirements mentioned above, please upload copy of your COI for review through the link provided below . Deadline for submission is Friday, August 30, 2024.

LEVY Show Service, the Official customs Broker for the Interior Design Show Vancouver, provides trans-border transportation. You have the option, however, to ship materials to the show via any carrier. LEVY will maintain staff on-site from move-in through move-out to assist exhibitors with their entry/import and return/export of goods. Exhibitors may request a comprehensive Customs Guide from LEVY to assist in the preparation and distribution of documents.We strongly recommend a customs broker be used for all material being shipped from outside of Canada, including convention materials. Advance communication will ensure the most favourable customs status and trouble-free entry. For our international exhibitors, assistance with your freight and customs can be arranged with the Official Customs Broker, LEVY Show Service by phone at 604-277-1726, or by email at operations@levyshow.com.Customs Letter of RecognitionTo simplify the import process and ensure a smooth entry process, international exhibitors should follow the requirements outlined in the customs letter of recognition and distribute the letter as follows:Present the customs letter of recognition to a CBSA officer when they arrive at the Canadian border;A copy of the letter should accompany any shipment of commercial goods to the event; andA copy should be forwarded to the designated representative or customs broker, as applicable.Should you need a copy of the Customs Letter of Recognition, please email IDSOperations@informa.com. Border CrossingExhibitors who plan on crossing the border from the USA to Canada should consider the following points:A list of the Points of Entry into Canada can be found here. Check wait-times and plan accordingly.US citizens require a valid passport for travel to Canada and upon re-entry to the US.Exhibitors should be prepared to answer questions from CBSA officers about why they are traveling to Canada.For more information about traveling from the United States into Canada as a temporary business traveler, please visit The U.S. Embassy in Canada website.Informa Canada Inc. accepts no responsibility for any delays or seizures at the border, including exhibitors being turned away due to paperwork, criminal record or other reasons. Exhibitors wishing to contact the Canada Border Services Agency may call 1-800-461-9999 within Canada or 1-204-983-3500 or 506-636-5064 from outside of Canada. Alternatively exhibitors may visit their website for more information: www.cbsa.gc.ca.Duties and TaxesEquipment and exhibits for this show, which will leave the country after the show, may be brought in free of duties and taxes but are subject to a deposit equal to the duties and taxes normally levied on them. (No duties apply, just 5% GST, for products made in the U.S.A.). The Official Customs Broker has made arrangements with Canada Customs for a bond to cover all imports to this show. Exhibitors using the services of the Official Customs Broker will therefore not be required to issue a separate power of attorney.Note: For printed materials, advertising material and give-away articles, Canada Customs requires the payment of full duties and taxes on these materials. (No duties apply, 5% GST, for products made in the U.S.A.). For more details, contact the Official Customs Broker directly.GST is currently 5%. Equipment and exhibits for this show, which will leave the country after the show, may be brought in free of duties and taxes but are subject to a deposit equal to the duties and taxes normally levied on them. (No duties apply, just 5% GST, for products made in the U.S.A.). The Official Customs Broker has made arrangements with Canada Customs for a bond to cover all imports to this show. Exhibitors using the services of the Official Customs Broker will therefore not be required to issue a separate power of attorney.NOTE: For printed materials, advertising material and give-away articles, Canada Customs requires the payment of full duties and taxes on these materials. (No duties apply, just 5% GST, for products made in the U.S.A.). For more details, contact the Official Customs Broker directly.

RPAS / drones may not be operated indoors at Vancouver Convention Centre without the facility’s express consent. Please note that drones will not be allowed to fly over attendees within the Vancouver Convention Centre. Exhibitors who wish to fly a drone within the convention centre must contact Melissa.Lauzon@informa.com to learn about insurance requirements and other regulations. The lead time to obtain the necessary permissions and accepted policies from insurers can be lengthy, so exhibitors are encouraged to begin the process early.

Thursday, September 26, 2024 7:00pm-10:00pm (Opening Night Party)Friday, September 27, 2024 9:00am-6:00pm (Trade Day)Saturday, September 28, 2024 10:00am-5:00pmSunday, September 29, 2024 10:00am-5:00pm Exhibitor Move-InTuesday, September 24, 2024Wednesday, September 25, 2024IMPORTANT! All exhibitors have been assigned a move-in day and time based on their booth location. Please check the Colour-Coded Move-In Floor Plan to determine your scheduled move-in time. The Vancouver Convention Centre uses an online loading dock reservation system called Voyage Control; instructions will be emailed to all exhibitors closer to the show with booking details and the Truck Route Entrance map.Exhibitor Move OutSunday, September 29, 2024Monday, September 30, 2024Please refer to the Colour-Coded-Move-Out Plan to determine your estimated load-out time.

The use of the IDS Vancouver official suppliers, though preferred, is not mandatory (unlike the Exclusive Suppliers listed above which are mandatory to use). The contact information and services provided by all of our official and exclusive suppliers can be found HERE.NOTE: On many occasions our exhibitors are approached by other vendors stating they are IDS Vancouver official partners. To confirm a vendor is an official supplier or partner, please refer to the list of IDS Official Suppliers.

Essentials #1 – May 17 (Exhibitor Kit Launch | Exhibitor Listing Profile | Phishing Notice | Sustainable Booth Survey)Essentials #2 – June 3 (Virtual Exhibitor Orientation Invite | Ticket Sales Launch | Exhibitor Listing Reminder)Essentials #3 – July 31 (Booth Design Submissions | Sustainable Booth Survey Reminder | Booth Catering | Health & Safety Declaration For | Exhibitor Listing Completion Reminder)Essentials #4 – August 14 (Exhibitor Listing Completion Reminder | Exhibitor Badge & Guest Ticket Portal Launch | Levy Logistics Transportation & Customs)Essentials #5 – August 28 (Service Order Form Early Bird Deadlines | Exhibitor Badge & Guest Ticket Reminder)Essentials #6 – September 13 (Potential Air Canada Strike | Health & Safety Declaration Reminder | Booth Sustainability)Essentials #7 – September 20 (Move-in Safety Requirements & Video | Voyage Control Booking Reminder)

IDS Vancouver is the Pacific platform for all things design and each exhibitor must ensure that their participation reflects the upscale nature of this event. IDS Vancouver attracts design savvy consumers and design professionals from across North America; booth design should reflect a premium standard as opposed to a booth which might be seen at a typical consumer show.Consider factors that will provide the greatest impact such as lighting, flooring, walls, colours, layout etc. The look and feel of your booth is a direct reflection of the response you will receive from the marketplace; ensure you meet, and exceed their expectations. Exhibitors must consider sustainability when designing, building and dismantling their booth.YOUR BOOTH SPACE DOES NOT INCLUDE WALLS, LIGHTING, ELECTRICITY or FLOOR COVERING*. Please refer to the Service Order Forms page to make these arrangements.*If you purchased a turn-key booth or a booth within Studio North, Prototype, District or Collect, you may have walls, signage and flooring provided. If you are an exhibitor in one of the above sections, please review your individual booth contract.No display may be arranged so that an exhibitor must stand in the aisle in front of the booth to conduct business. Moreover, no merchandise, chairs, tables, lights, signs or other exhibitor items may extend into the aisle. As well, handing out company marketing materials anywhere other than your contracted booth space is prohibited.Booth designs that deviate in any way from the regulations listed below must be submitted by June 3, 2024 to Melissa.Lauzon@informa.com for approval.BOOTH RENDERINGS SUBMISSIONIf you have not submitted your final booth rendering, please submit by June 3, 2024 to Christine Heyman at Christine.Heyman@informa.com. All booth designs must be approved in advance of the show.

PLEASE NOTE: There is no aisle carpet at the show. All Informa shows are making changes towards creating more sustainable events. Part of our efforts will include eliminating the aisle carpets. We recommend that your booth design includes flooring or floor covering for comfort and so that your space is delineated from the aisles.The cost of booth carpet/floor covering is not included in the booth rental; exhibitors must bring or rent their own with the Carpet Order Form below. Painting, nailing or drilling of the building floor is not permitted. Exhibitors wishing to lay tile or other floor covering, or build any structure, may not adhere it directly to the building floor. It is required that paper, plastic sheeting, or some other suitable protection be laid on the building floor. If two-sided tape is used, it must be completely removed by the exhibitor during move-out. Exhibitors must not use masking tape, clear packaging tape or duct tape to adhere the covering to the show floor. The recommended tape is Scapa Tape which is a high-adhesion double-sided cloth tape commonly used at trade shows; it leaves almost no residue upon removal. Scapa Tape is available from National Hardware Sales Ltd.Upon removal of each booth, the Vancouver Convention Centre and Show Management will inspect each space for any damages incurred by the exhibitor and to check that all materials, including tape residue left on the floor, are properly removed. Any charges to make good the exhibit space will be passed on to the exhibitor. All garbage, and disposal of leftover materials are the responsibility of the exhibitor; if materials are left in the booth, the fee for disposal will be passed on to the exhibitor. AVOID TRIP HAZARDS: Exhibitors with raised floors must remember that they are limited to a maximum height of 6″. Any flooring with a height of 3/8" or greater will require a transition strip. All concealed wiring must be quickly accessible for emergency service. If you plan on installing raised floors in your booth, they must be non-hazardous and wheelchair accessible. Wheelchair ramps must be at least 3′ wide, with a maximum slope of 1:12 (i.e. a 6″ rise would require a 6′ run). Landings must be provided at tops and bottoms of ramps and must be at least 36″ wide by 60″ and free of obstructions. Ramps must be curbed or guarded at their edges and surfaces must be firm and slip-resistant. There must also be a ramp at every 100 feet. Please note the full extent of any ramp must fall within your assigned booth space and cannot extend into the aisles. Exhibitors should ensure they build any raised floors with these requirements in mind.To order Carpet, click HERE.

There is no complimentary storage at the Vancouver Convention Centre during the show. LEVY Show Service will, if required, arrange for the removal and return of such items (please note: this is a paid service for which exhibitors are responsible). All containers should be clearly marked with exhibitor’s name and booth number. Exhibitors who handle their own freight should arrange storage of empties or other material at the LEVY Service Desk onsite during move-in. Note, exhibitors who have ordered Advance Warehousing or Material Handling will have storage included with their order. Storage cannot be ordered in advance of the show, exhibitors can arrange with LEVY Service desk onsite.

The Vancouver Convention Centre uses an online loading dock reservation system called Voyage Control; instructions will be emailed to all exhibitors closer to the show with booking details and the Truck Route Entrance map.All move-in times at the Vancouver Convention Centre will be scheduled by a Fast Track Reservation System, Voyage Control.Benefits of Voyage Control:Reduced waiting times.You can schedule an exact time for offloading during your specified move-in time. Refer to the truck route entrance map for directions.Your online booking will give you a dedicated space and time slot for your vehicle.Up-to-date communication from Dock Staff.Reduced carbon footprint through elimination of idle waiting time.We understand that some of the materials that you might be bringing to the show may not necessitate the need to use the Loading Dock and Staging Area for your move-in (i.e Prototype, Studio North, District and Collect exhibitors). If this is the case, you do not need to use Voyage Control and you may enter through the Main Entrance or Parking Level with materials in hand or a hand dolly directly to your booth to set-up.More information will be emailed to you with log-in and set-up details to help facilitate your move in experience on September 4, 2024. If you have any questions regarding Voyage Control, please email Abby Calusin at Abby.Calusin@informa.com.The booking time is when your delivery vehicle should report to the truck route entrance of the VCC. From there your vehicle will be sent to the off-loading area. The VCC off-loading area will not be available for deliveries outside of your scheduled move-in times, however exhibitors may work on their booths outside the assigned move-in time slot; the move-in schedule refers only to unloading times. Exhibitors can also stay late to work on their booths (outside the hours listed above) with permission from Show Management. If you report outside of your scheduled and booked move-in time, preference will be given to vehicles that have met their target time.PARKING AT THE LOADING DOCKS DURING SET-UP IS PROHIBITED. Vehicles must be removed as soon as unloading is complete. Vehicles left in the loading docks or inside the exhibit hall staging area will be removed immediately at the owners expense. There are many private parking lots around the VCC, prices range from $20-$40 per day.

Water line connections or fill and drain service can be ordered by completing the VCC Plumbing Order Form below. For details on floorports that supply water, please contact Melissa.Lauzon@informa.com.To order Water/Plumbing, click HERE.